However, the Firm lacked the appropriate software to do this. The Firm s investment in Matter Centricity promoted the filing of documents electronically thereby providing the opportunity to scan paper documents directly to the matter file making it available to those who need it. Projecting run rates for paper and consumables across the remainder of the Firm generates an annual spend estimated at $1,244,000. Between the US and UK offices alone, over 80 million sheets of paper are purchased annually, at a cost of $555,884. 6ħ Paperless Office Initiative Business Case The Firm currently incurs $2.4M in annual costs for the warehousing of records, some nearly 100 years old. The Firm had approximately 70,000 boxes of records in offsite storage that were incurring huge storage and withdrawal fees. The Firm s document retention policy had been in a state of revision for years and would need to be formally revised and approved to govern the disposition of paper and digital documents. Surprisingly, we found that a Paperless Maturity Model did not exist that benchmarked various levels of paper reduction in the workplace. BPM looks at paper-based processes and attempts to replace them with electronic forms and workflow automation to promote productivity and efficiency. Paper reduction in the workplace today is usually a result of Business Process Management (BPM) efforts combined with the implementation of new technologies such as scanning, OCR and personal digital devices. 5Ħ What did our research uncover? While the concept of a paperless office has been around at least since the mid- 1980s, with the introduction of the first word processors, its realization had not lived up to the marketing hype. departmental process, and change management issues. Considerations include regional variations, environmental and regulatory environment, practice vs. Identify the level of maturity most appropriate for Mayer Brown. Capture the Firm s current state against a Paperless Office maturity curve. Investigate and define which paperlessmodel is most appropriate for Mayer Brown. Engaged Neil Cameron (outside consultant) to facilitate. 4ĥ 2011: Paperless Project Objectives Research and document how other organizations have executed on paperless strategies. IT received approval in 2011 to initiate an R & D project to assess the Firm s maturity level in its paperless initiatives, and develop a portfolio of project proposals to achieve a stated maturity objective. At the same time, various green initiatives have refocused the spotlight on organizations efforts to reduce their consumption of paper products as a means of reducing their environmental carbon footprint. The Firm had never made a deliberate, in-depth examination of the opportunities afforded by executing on such paperless office strategies. 3Ĥ Paperless Project Background Other companies have executed on Paperless Office initiatives to drive operational efficiency, automate heretofore manual business processes, reduce costs and promote environmental awareness goals. What we asked What can we do about the existing records in the warehouse? How and why does paper get to the warehouse? What we learned Analyzing and solving the problem of paper in the warehouse yielded opportunities for greater business process transformation throughout the firm. 2ģ Where we started Request from Managing Partner in 2011: Reduce the cost of records storage in the warehouse. "Mayer Brown" and the Mayer Brown logo are the trademarks of the Mayer Brown Practices in their respective jurisdictions.Ģ Sharing today Paperless Project Background Review the business case Mayer Brown developed to support the paperless initiative Mayer Brown s four-pronged approach to paper reduction in the workplace Three goals of Mayer Brown s paperless initiative Review the steps you can take at your firm to initiate your paperless initiative. The Mayer Brown Practices are: Mayer Brown LLP and Mayer Brown Europe-Brussels LLP both limited liability partnerships established in Illinois USA Mayer Brown International LLP, a limited liability partnership incorporated in England and Wales (authorized and regulated by the Solicitors Regulation Authority and registered in England and Wales number OC ) Mayer Brown, a SELAS established in France Mayer Brown JSM, a Hong Kong partnership and its associated entities in Asia and Tauil& ChequerAdvogados, a Brazilian law partnership with which Mayer Brown is associated. Garino Global Business Solutions Manager SeptemMayer Brown is a global legal services provider comprising legal practices that are separate entities (the "Mayer Brown Practices"). 1 A Framework for a Paperless Office Strategy ARMA Chicago Chapter Presentation Peter J.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |